Step 1: Create a new Project from an InDesign® Document

A typical one2edit™ use-case is translation and localization of collateral.

In this lesson, we will create a project using the source-language master document

The following content is an excerpt of the workshop: Create a Translation Project.

NOTE: A detailed description of the dialogs can be found in the User Interface Description section.

NOTE: We will be creating a one2edit™ project. A project in one2edit will contain one source-language master (parent) document and may contain one or more version (child) documents.

Select Folder & open Asset Browser

Projects in one2edit™ are created from Adobe® InDesign® files.

To create a new project from scratch, you need to link the InDesign file from a one2edit Asset Project. Asset Projects are accessed via the Asset Browser.

1. We must tell the system where the new project will be created. Select the target folder for the new project in the Projects area.
2. Click Assets in the Navigation Menu to open the Asset Browser. From here we will be able to choose the InDesign file with which to create our project.

NOTE: It will still be possible to choose (or change) the target folder for the project after opening the Asset Browser. However, if no target folder is selected, the user will not be able to link an InDesign file as a project.

Create a new Project

We will now create our new one2edit™ project.

1. As mentioned in the previous step, you must choose a target folder in which to create your project. You can still select and/or create project folders while the Asset Browser is open.
2. The Asset Browser displays your company's asset project(s) and folders. Browse to the Adobe® InDesign® file you wish to use in your project. You can also upload an InDesign file via the Asset Browser if you have not yet done so.
3. Click Link Project in the file's option menu. The Asset Browser will then automatically close.
4. Your new project will be created in the selected folder.
5. The progress is shown in the Notifications menu, which will display a notification once the project has been linked.

Open the Project Details dialog

The Project Details dialog allows you to both update the details of your project, as well as to check the status of any fonts and links used by the InDesign file.

There are two ways to open the Project Details dialog:

1. Click Properties in the project's option menu.
2. Click on the thumbnail next to the project.

Update Properties (if desired)

The Properties tab is displayed by default when opening the Project Details window.

This tab contains the properties of this specific document. In other words, you can adapt these properties individually for each document in a project (e.g. update the name, change the preview quality, add comma-separated search tags, etc.).

NOTE: Any text entered into the Version field for a Master Document will be used as the default Version text (effectively the name) of any Version Documents in the project. If no text is entered into this field, the Version text on any Version Document will be Version of <master document name>.

Check Links and Fonts

Checking that all Fonts and Links are present and correct is an important step when creating a one2edit™ project. If you packaged your InDesign file before uploading it, then all Fonts and Links should be present.

1. The Links and Fonts tabs display lists of the links and fonts used in your project/document.
2. If there is an icon in the right-hand column beside any entry, this means that a font is missing, or that a link is missing or outdated.

Missing Fonts

• You must ensure that all font files used in your documents are available on the system. If a font is missing, text changes will be rendered using a default system font, which can change the flow of text in the document, cause overset text, etc. Missing fonts will also not conform to your brand guidelines/CI.
• Adobe® does not permit the use of the online Adobe Fonts with Adobe® InDesign® Server. Therefore, you must ensure that you have uploaded the correct font files for all fonts used in your projects.

Missing or Outdated Links

• A missing link is one that the system cannot find, and is represented by a broken-chain-link icon. Links may be missing because you did not upload all of the files linked to your InDesign file. Alternatively, you may have uploaded the links to a folder that was not a subfolder named Links, i.e., the default name and structure in an InDesign package from which files are automatically linked.
• An outdated link is one that has been modified since the last time the document was opened, and is represented by a warning-triangle icon. Links may become outdated if they are edited or overwritten (e.g. the timestamp for the file changes).
• If links are missing or outdated, they cannot be displayed in high-resolution, or be included in a high-resolution export.
• INDD files contain low-resolution proxy images of links that will be displayed, even when the links themselves are missing or outdated.
• IDML files do not contain proxy images, so any missing or outdated images will be displayed as a gray box.
• Missing links will need to be relinked, or you can delete and relink the project again, ensuring that all links are present in a Links subfolder on your Asset Project.

NOTE: For details on how to upload links and fonts, please refer to the appropriate lessons within the Getting Started sections.