Adding Users to Groups

In order to assign a job to a user, that user needs to be in a user group in the one2edit™ workspace.

NOTE: If a user is in more than one user group, that user will have a combination of all permissions from all their groups. Please ensure that you only add your users to groups with the correct permissions.

Add a User to a Group

1. Select the group to which you want to add the new user (we have chosen the Translators group here)
2. Click the + (plus) action button in the users area of the dialog (i.e. the right-hand pane).

Add – Provide User Details

1. Fill in the user's email address in the User field. This will be their one2edit™ username, and will be unique on the system.
2. Choose a Domain from the drop-down menu, if required. If you are using one2edit™ Express, leave the Domain as local.
3. Click Add. If the user does not already exist on the system, you will be prompted to enter their full name and a password for their account.
4. Click Add again to add this user to both the system and the user group.

NOTE: If an email address is not entered as the username, the user will not receive notification emails, etc., from automated workflow actions.

NOTE: The username/email address is case sensitive, so the user must use the same capitalization when logging in.

NOTE: If the user does already exist on the system, you will not be prompted to add further details after step 3 above, as these will have been added already.

NOTE: When adding a user, the User and Domain fields will become read-only. If you need to make a change, click Back.

List – Add an Existing User

Existing users can also be found and added via the List tab.

1. Select the desired user from the list of users.
2. Click Add to add the selected user to the user group.

NOTE: You can use the browser find feature (i.e. Ctrl-F or Cmd-F) to search for users in the list.

Search - Add an Existing User

Search for a specific user via the Search tab.

1. Type the user's name or username (i.e. email address) into the search field (the search is not case-sensitive) and click the search button.
2. One or more users will be displayed in the list area below. Click to select the correct user.
3. Click Add to add the selected user to the user group.

NOTE: If you search for a part of a name or username, multiple matches may be returned. An email address is, however, unique to a user (at least it should be - they are case-sensitive). Therefore, searching for the specific email address will return the particular user for whom you are searching.